Recommended: Plugin Turns WordPress Into Collaboration Tool

I’ve been searching for a way to coordinate project elements with the various members of  the project team.

For example, our creative director needs to keep track of the photography, writing, graphic design, and printing as well as who’s responsible for each task, the deadlines, etc.

I need to keep track of what videos have been shot, if they have been edited & approved, the website installation, keyword research, domains, optimization, video syndication, bookmarks and who’s doing each part.

That’s a lot to keep track of.

I have looked at various web-based services to help me collaborate and manage projects but most services get expensive, and tend to require a fair amount of set-up. Plus, I have to log-in to another site to access the information.

This gets to be a real pain which means I won’t stick with it for very long.

I eventually found a solution using a web-based platform that I am already familiar with, I use daily, requires no learning curve, is easy to set-up and is FREE. It’s a simple plugin called CollabPress that adds project management features to your WordPress dashboard.

Simply add your team members as users, create a project then add tasks. You assign tasks to your team members and set due dates. The plugin notifies your team members by email every time a task is assigned to them. When the task is completed, simply check the box and it puts a line through the task title showing it’s done. It’s highlighted in red if past due and in green if still on time.

The email that’s sent to team members includes the task title, details, who assigned the task, deadline and a link to the task in the dashboard. You can also add comments as status updates, ask for input, make changes, offer suggestions, indicate if the project is paid, etc.

All-in-all, CollabPress is a pretty handy plugin for managing your pojects with team members. I like it and recommend it.

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